Updated Support Tutorials – Workplace & App Refresh

As previously communicated, the updated Workplace section and refreshed BWARE App will go live on Monday, 19th May 2025.

Workplace Module Update – Action Required

As part of the upcoming release, all existing Site-Specific Safety Plans will be defaulted to the “Standard” template.

To ensure no important information is lost or overlooked, we recommend reviewing any previously created SSSPs and updating them as needed to align with the new layout.

BWARE App Refresh – Action Required

Due to the significant changes, this update includes a forced app refresh, which means all users will need to complete the following steps:

Updated Tutorial Videos

To support this release, we’ve provided updated video tutorials below to help you, and your team become familiar with the new layout, features, and functions available within both the Workplace module and the BWARE mobile app.

Workplace Module Update – User Tutorials

Standard Plan Tutorial

Jobbing Plan Tutorial

Contractor Plan Tutorial

Principle Plan Tutorial

Sub-Contractor Plan Tutorial

BWARE App Refresh – User Tutorials

BWARE Health & Safety Declaration Process

Replacing the previous Site Safe Agreement with a Health & Safety Declaration

The Health & Safety Declaration process is designed to simplify and strengthen the sign-off and communication of Site-Specific Safety Plans. This new process replaces the previous Site Safe Agreement.

What is the H&S Declaration?

The H&S Declaration is a summary document that captures the key elements of the Site-Specific Safety Plan. It confirms that all relevant parties have received, reviewed, and agreed to the health and safety methods outlined for the workplace.

How the New Process Works

When generating a Site-Specific Safety Plan within the Workplace Module, users can now:

(1) Send to Client for Approval

( 2 ) Send to Workers via Signatures Required

Select to send the Site-Specific Safety Plan to the Signatures Required section on the app’s landing page, for workers listed under the Workplace Team.
Workers are asked to review and agree, by signing the Site-Specific Safety Plan to confirm they will follow the specified safety procedures.
When Safe Work Plans are included in the content of the Site-Specific Safety Plan, worker sign-off signatures will be added to the sign-off pages linked to each relevant workplace Safe Work Plan. This process has been established to assist customers who require SWP sign-off as part of third-party pre-qualification requirements.

( 3 ) Send to Contractors for Agreement

( 4 ) Sign Off Before Sending

To send the Health & Safety Declaration for approval or agreement, click the Save & Send button located at the bottom of the sign-off section. The declaration will be automatically emailed to the addresses associated with the selected parties.

The email will include a PDF attachment of the declaration with an electronic signature block to enable sign-off. Clients and Contractors/Sub-contractors are required to save the signed document and email it back to the Workplace Representative listed in the Key Contacts section of the Site-Specific Safety Plan Summary.

Questions and Feedback

If you have any questions or experience issues after the update, please contact our support team at helpdesk@bware.co.nz

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